I’m a HUGE Dropbox fan; don’t know where I’d be without it. Dropbox is a free file hosting service, if you’re not familiar with it.
Last year the hard drive died on my main work machine, and without Dropbox and Evernote, I wouldn’t have been able to run my business. Those two apps alone enabled me to continue working straight through, until the machine came back with a new drive.
Tip 1: Access anything, anywhere.
In my recent 11 Dropbox Tricks You Didn’t Know About piece for Lifehack, I mentioned turning Dropbox into your default Documents folder:
What if you want access to all your files, everywhere? You can do that if you wish. Create a documents folder in Dropbox, and make that your default documents folder across all your computers. Of course, if you have a huge documents folder, you’ll want to get extra storage from Dropbox to make sure that you have sufficient space for all your files.
Dropbox is the perfect solution if you’re constantly shuttling between computers, and your tablet. If you decide to do that, remember to turn on Selective Sync on any computer with a small hard drive.
Tip 2. Add your business reference library to Dropbox.
Create a “Reference” folder in Dropbox,and add all your business reference materials to it. Consider materials such as:
- Price lists;
- Work manuals;
- Your digital portfolio (if you’re a writer, developer or designer);
- Presentations (you never know when you’ll need one);
- Contracts and sales receipts;
- Invoice templates in PDF form.
Tip 3: Create a vault.
We’ve all got materials we’d hate to lose. You may have old documents and photos you’ve scanned, a project you’re working on, legal documents, copies of your passport and cards if you’re traveling…
Store them in a “vault” folder in Dropbox. I’m sure you’re wondering about security and yes, it’s a concern when you’re keeping secure documents in the cloud.
You can password-protect anything that’s super-confidential at the document level. Most apps, including MS Office let you password-protect documents. (Just don’t lose the password.)
On the other hand, for super, super confidential material, forgo Dropbox, and use 1Password, which will attach documents to Vault items.
Dropbox makes your life easier, every day. New to Dropbox? 11 Dropbox Tricks You Didn’t Know About will get you up to speed.