Yet Another Evernote Fantatic

Notebooks Productivity

“I can’t buy that. It hasn’t got any pockets.”Have you ever said that? If you’re female, you’re never away from your phone, so you have rigid requirements when you go clothes shopping — pockets.

(With luck, some entrepreneur will go truly retro to create pockets which you can tie on. Fashionable ladies wore tie-on pockets for a couple of centuries. We need them again now.)

My phone’s always in my pocket. Aside from its obvious use, I use it to access access Evernote, so I can leave myself reminders and voice notes.

I haven’t given up notebooks; I love writing with fountain pens and ink (Penguin pens and J. Herbin inks). I think better on paper. However, I snap images of important notes and store them in Evernote. Paper isn’t searchable.

Yes, I’m an Evernote fantastic. Evernote contains my life.

Why Evernote? As Going Paperless: How I Get Things Into Evernote | Jamie Todd Rubin says, Evernote is your external brain:

“A big part of the advantage of Evernote is being able to access the memory you store outside your head from anywhere. There are powerful search capabilities and I take full advantage of them, and while I am fast approaching 7,000 notes in Evernote, I can often dazzle people by finding the piece of information I am looking for within five or ten seconds. Having all of this information in Evernote saves me time.”

You’ll find that the more you use Evernote, the more valuable it becomes. I started becoming fanatical about Evernote after a major hard drive crash, combined with backup failures. Now I’m very twitchy about my information. I like it where I can get at it, on any device, at any time.

My phone’s always in my pocket. No matter where I am, I can create a quick voice note in Evernote.

Thus, pockets… :-)

If You Love Your Business But Hate Paperwork

Evernote everything

If you love your business, but hate paperwork, here’s the solution: Evernote everything.

Christopher Null’s article, How to run your business in Evernote | PCWorld, gets you started using Evernote:

“Finally, we come to Evernote’s marquee feature: Sharing. Everything you create in Evernote is automatically shared with your various installations of the software unless you specify otherwise when creating a notebook. (Note that you can’t change this behavior later.) By default Evernote synchronizes all installations of the software every 30 minutes;  or, you can press F9 to initiate a manual sync.”

By the way, Null’s article was published before the launch of Evernote Business. (I should mention that I have no connection with Evernote, other than being an enthusiastic user of the product…)

Share notebooks with everyone you work with

Shared Notebooks are the big secret of using Evernote to manage your business’s paperwork. Just scan a document, or snap an image of it on your phone, and add it to the appropriate notebook in Evernote. The people with whom you’ve shared the notebook will see, and be able to use the documents. You no longer need to email attachments, or mail them. The material stays in the notebook, so all your documents are easy to find, even years later. Evernote makes your PDFs and images searchable too, using OCR technology.

Start by creating a “tax time” notebook, and share it with your bookkeeper and accountant. Then create shared notebooks for your clients.

You don’t need to share everything. Most of your notebooks will be private, and no one gets to see them; they’re yours.

Add whatever you like to Evernote, whenever you like

Over the years, I’ve lost way too many important documents because backups failed. Everyone always says BACKUP! No one ever tells you that your backups can, and will sooner or later, fail. I keep multiple backups. However, since multiple backups can fail too — I once had three backups fail on me — I need more to be sure that my data is safe.

Therefore, ever since my last hard drive failure, in addition to multiple backups, I also keep everything that’s important to my business in Evernote. I write in Evernote, and create shared notebooks for clients with all my work for them. I archive a notebook once a project is complete.

If you love your business, but hate paperwork, Evernote can help.

Angela Booth is an Australian copywriter, Web writer and content strategist. Want your website to do more for your business? Contact Angela via email to set up a chat. She loves to talk about business and the Web.

Springpad: New Image Marketing Feature

Springpad Explore Notebooks

Notebook app Springpad has just brought out a new release with a powerful feature for brands and marketers, embeddable notebooks.

You can use Springpad on your computer, or on your iOS or Android device.

Over the years, I’ve tried Springpad several times, but the app was always too clicky for me — that is, it required too many clicks to use stuff once it was in there. However, the newly released version is a big improvement. Now the app includes a Pinterest-like feature with its embeddable notebooks.

If you’re doing image marketing, Springpad’s embeddable notebooks will appeal to you.

The Next Web at Springpad debuts embeddable notebooks aimed at brands & publishers, launching with Glamour, TripAdvisor & more reports that:

“Embeddable Notebooks can be created with existing content, which may include a company’s special offers. The Notebooks can then be embedded alongside a brand or publisher’s site content, or on Facebook pages, similar to how you would with a YouTube video.”

It’s a great way to add content to a site, and then repurpose it over many other venues.

You can use existing content, or create new content. Just create a new public notebook, and add content to it.

This post on Springpad’s blog gives you more information on how to share your embeddable notebooks.

Snap and send: create content on the go

Phone Springpad

You can share any content you like: photos, videos, audio and more. On your mobile device, just press the big orange Plus button, to reach the screen you can see on the right. Choose your content, and create.

If you choose Photo, your camera snaps the pic, and it’s automatically added to Springpad. You can file it in a notebook, and add a description and tags immediately, or later.

I’ll be experimenting with embeddable notebooks for my own products, and I’ll be encouraging my clients to do the same.

Currently, Springpad has around four million users, according to TNW; sharing increases that audience exponentially.

Yesterday, we talked about Flipboard’s Magazine feature, which helps you to share the Magazines you create. Today, Springpad has it Emebeddable Notebooks. We’re all becoming content curators — and the process is painless. :-)

Angela Booth is an Australian copywriter, Web writer and content strategist. Want your website to do more for your business? Contact Angela via email to set up a chat. She loves to talk about business and the Web.